Frequently Asked Questions
What are the general rules for making an entry?
Where can I find the information I need to enter?
What if I miss the October 12 entry deadline?
What if I still have questions after reading all the entry information?
How does the waiver process work?
How does the Team Waiver process work?
How does the Individual (single competitor) Waiver process work?
How can I print out my waiver online?
Why do we need competitor email addresses?
Can you put one e-mail address in for all the entries?
Okay, I’m ready to make my entry application online. What are the steps?
How many events can I row in as an individual?
How many events can an organization enter in the HOS?
How can I get parking passes?
What if my parents and friends want to come and watch the races? How do they get there, and where can they park?
What are the general rules for making an entry?
This year, the entry process (powered by Ronin Racing) can only be completed our site from now until 6:00 pm, Friday, October 12, 2007. Late entries will be accepted at DOUBLE the cost. If you have problems registering electronically, please email RONIN RACING at support@roninracing.com. If you want us to call you, please include your phone number and best hours to reach you. Also, we don't consider entry applications to be complete until we receive all the information we need from you, your full payment in US dollars, AND A FAXED COPY OF OUR WAIVER FOR EACH PERSON ROWING.
Where can I find the information I need to enter?
During the 6 part electronic registration process, you will be able to download rules, saftey instructions and the waiver. Our list of events, course and parking maps, travel directions and travel info are here on our web site. We strongly encourage you to study them in detail before submitting your entry.
What if I miss the October 12 entry deadline?
Late entries will be accepted at DOUBLE the cost until October 19th, 2006. Many of our events fill up to capacity very quickly. To avoid disappointment, don't delay.
What if I have questions during the registration process?
Send an email to support@roninracing.com with a note to call you and we will guide you through the process.
How does the waiver process work?
Each competitor must execute a rowing release and waiver of liability, assumption of risk and Indemnity Agreement. Among other things, the release and waiver releases the Regatta from all liability claims, damages or loses. You must complete your waiver ONLINE.
Each individual competitor who registers him/herself will be able to complete their waiver DURING registration.
For team waivers, all rowers who are participating MUST reply to the email they receive from the event directors asking them to go to the "Sign a Waiver" link on www.hosr.org, and fill out the required information
(All competitors who are under 18 must have their online waiver completed by their parent and/or legal guardian).
How does the Team Waiver process work?
All coaches and team representative will be asked to provide the HOSR each athlete's name and email address. This allows the event to ensure that each athlete has reviewed the waiver online as we email each athlete OR parent the waiver to review it online. After the coach has provided us with this information, athletes or parents should expect an email with the email and instructions on how to sign it online. Should you have not received an email, you can sign a waiver online AT ANY time by going to the SIGN A WAIVER section online. Please make sure that your coach knows which email address you are using as he receives a confirmation you signed your waiver.
How does the Individual (single competitor) Waiver process work?
Each individual competitor who registers themself can complete their waiver DURING registration.
How can I print out my waiver online?
We provide you an online area to review your registration and print out waivers at:
"Sign a Waiver" link on www.hosr.org
The area requires a log-in for previous users to RONIN. New users must go through the process of creating an account to be able to print out a waiver. Once logged into the system, simply click on the link at the top of the page listed as "View Waiver" and select the waiver you are interested in printing out.
Why do we need competitor email addresses?
It is very important for us to have a valid e-mail address for each rower. We are collecting these addresses for a variety of reasons:
First, we will be contacting everyone with on-going e-mail updates and a newsletter containing information about the events surrounding the regatta, course changes, safety and rules updates. We want to make sure each individual acknowledges this very important information and that they have a direct contact with the regatta with whom they can contact with any questions.
*The HOSR will only have access to these names and addresses, we will not sell or make these names accessible to any other organization. We will only use these names and addresses for HOSR purposes. Each e-mail will contain a opt-out function so an individual can stop receiving the e-mails at any time.
Can you put one e-mail address in for all the entries?
No, we would like to contact each individual for the reasons stated above. We would be happy to take from you a list in any current format of the addresses and names and we will input these names for you into our database. Please let us know if you have any questions. Thanks for your cooperation.
Okay, I’m ready to make my entry application online. What are the steps?
1. Go to http://www.hosr.org/register.html and follow all the steps for making an entry. Please supply ALL the information requested. You can pay online or you can mail a signed and currently dated check for the full amount due, in US dollars.
2. Before your application is completed, we will also need a signed special HOSR waiver form from you, as well as from every other member of your boat. You will be directed to www.rowingwaiver.com during the reistration process to sign a waiver. Please note that for competitors under the age of 18, the signature of the minor’s parent or legal guardian is required on the waiver.
How many events can I row in as an individual?
The first issue is your eligibility. If you are a scholastic rower (but not a coxswain) you can only row once, and it must be in one of our scholastic events. We have a range of scholastic sweep and sculling events, from singles through to eights. Scholastic coxswains can steer more than one boat, but it must be scholastic. For more information, click on “Competitors” and scroll down to Section 8, Classification Rules and Section 9, Eligibility and Line-up Rules.
For all other rowers, the general rule is that you can only row in one event. The exceptions are as follows. If you are a coxswain, you can steer as many boats as you like. If you can scull as well as sweep, you can enter a second event, provided that your second event is an appropriate category in either the mixed doubles or the quads. Of course, if you want to make either of these events your only event, you may do so.
We allow competitors in the Recreational categories to row in one additional event of their choice, and for which they are eligible. The second event need not be the mixed doubles or the quads.
No individual can represent more than one organization in the regatta.
How many events can an organization enter in the HOS?
In the regatta as a whole, there is no limit to the number of entries an organization (school, college or club) can make, provided that no individual athlete on their roster participates more than the permitted number of times (see above).
In each sweep event, there is a limit of two boats per organization. There is no such limit in sculling events.
How can I get parking passes?
In early October we will mail a confirmation to all boats whose entries are accepted into the regatta. In the confirmation package we will include an appropriate, but limited, number of HOS vehicle identification stickers according to a formula we have developed. Do not give away your sticker(s). We will not give you replacements.
These stickers are for use by rowers and coaches only, not parents, friends and other non-competitors. On race day, Saturday, October 29, vehicles displaying the sticker inside the windshield on the lower left (driver’s) side may be allowed into the restricted areas on Kelly Drive, provided space is available. For more information, go to the HOS web site, www.hosr.org and select Downloads/Traffic and Parking.
What if my parents and friends want to come and watch the races? How do they get there, and where can they park?
On race day, traffic not admitted to the restricted area will be diverted according to the plan outlined on the location map. This includes all spectator vehicles and all vehicles heading for the off-site parking areas. To view and download the location map, click here.
On race day, parents, friends and spectators will be able to access several off-site parking areas directly from the diversion, which operates in both directions.
Also on race day, a six-bus free shuttle service will operate continuously in an anti-clockwise direction throughout the loop depicted on the location map. All regatta participants, competitive and non-competitive, may utilize the shuttle.
