VENDING DETAILS

VENDING OVERVIEW

Please see the Vending Overview page to learn about marketing opportunities at the Regatta and explore details about our demographics.

VENDOR BOOTHS

FESTIVAL AREA

2013 VENDORS
Rubini Jewelers Croker

 

 

Vending Details

REGISTRATION IS OPEN AT REGATTA CENTRAL - CLICK HERE!
We look forward to welcoming you to the 2013 HOSR.

Regatta Dates: Saturday, October 26, 2013 & Sunday, October 27, 2013

Deadline to Pay Vendor Fee: October 8, 2013.


Marketing opportunities at the two-day Regatta Festival!

The Venue:

The Regatta Festival is located at The Three Angels Statues (identified as Angels dock on all maps) adjoining the official launching area for out-of-town boats, and approximately 1 mile north of historic Boathouse Row. The festival site features the popular results board, vendors, artists, boat builders, food and beverage, entertainment and midday awards ceremonies. One main vending/exhibition tent allows our marketing partners access to a critical mass of regatta competitors and spectators…and guaranteed activity from beginning to end.

The Schedule:

The event schedule for The Three Angels Regatta Festival is as follows:

Move In/Out:

Move in for vendors/exhibitors: Saturday, October 26, 6:00am
Move out for vendors/exhibitors: Sunday, October 27, 4:30pm

Vendors and Exhibitor Instructions and Registration:

The Head of the Schuylkill Regatta ® (the Regatta) holds an exclusive permit for the exhibition and sale of all merchandise during the two-day regatta in the area bounded by Sedgley Boathouse/Boathouse Row on the south to the East Park Canoe House on the north. Individuals and organizations wishing to exhibit or sell items on either day of the Regatta in this area must pay all appropriate fees as itemized on the reservation form, no later than October 8, 2013.

Food Vendors must contact The Regatta vendor committee directly at hosr.zeitlin@gmail.com.

Vendor Services & Fees:

Vending/Exhibition Fee: There is one main vending/festival tent in the Regatta Festival area. (See maps.) All vendors must locate within the Regatta supplied vending tent, except boat builders and rowing equipment sellers who may erect their own tents within the designated boat building/equipment vending spaces shown on the maps.

All vendors must pay the appropriate Vending Fee as listed on the reservation form.

Artists/exhibitors ONLY should contact Lynn Zeitlin at hosr.zeitlin@gmail.com.

Tents & Space Rental in the Three Angels Vending/Festival Area:

There will be one main vending/festival tent where all Regatta vending, results, information, entertainment, midday awards ceremonies will take place. Vending/booth spaces are rented in multiples of 100 square feet (10' x 10'), and come equipped with one table, two chairs and electrical hookup. Vending/booth rental fees are in addition to the Vending Fee. Only boat builders and rowing equipment vendors are permitted to bring and erect their own tents.

Returning 2012 vendors will have first choice of spaces and all other vending locations will be assigned on a first come, first served basis at the time of registration … so reserve your space early and please list your first, second and third choices of location!

No Second Vending Location in 2013 (except Official Merchandise) and Official HOSR Outfitter.

Damage Deposit:

For 2013, no damage deposit will be required. If damage occurs due to vendor activity, the damage deposit will be reinstated for 2014.

Parking:

NEW THIS YEAR – ALL VENDORS WILL HAVE ONE ASSIGNED PARKING SPACE ON KELLY DRIVE NEAR FESTIVAL TENT

Unloading/Loading: Unless the ground is too soft to allow it, all vendors may unload directly in the festival area during the designated hours prior to and after the regatta. Vendors will limited to 20 minutes for unloading and will be assigned a guide to monitor this activity. All vehicles must be removed from the festival area and one vehicle may be parked on Kelly Drive Any additional vehicles may be parked in Area 2, Fountain Green Drive, or other location.  Please note that during regatta hours, vendors with HOSR ID tags may use the drop-off zone adjacent to Area 3 along Kelly Drive to unload/load.  You will be limited to 10  minutes in this zone; we strongly urge you not to leave your vehicle and have staff meet you in this zone for pick up of materials.

Free shuttle buses will be available to return you to the festival area from any designated parking areas along the loop.

Overnight Security
There will a security guard on duty overnight Saturday night.

Vendor and Exhibition Terms, Conditions and Instructions:

The following regulations have been imposed on the Regatta by the City of Philadelphia, and the Organizing Committee regrets any convenience.

Permits and Licenses:

Vendors are responsible for obtaining all appropriate license, permits and certifications from the City of Philadelphia. Here is the link to obtain the license you will need to sell merchandise at this year’s regatta.

The application can be completed online and cost has been reduced to $50.00

NOTE:  The online application needs to be completed using a supported browser.  People have had issues using Safari, which is the standard web browser for Mac products (iPad, Mac Laptops, etc.)  If you have difficulty getting the online application, PLEASE EMAIL LYNN ZEITLIN AT hosr.zeitlin@gmail.com for a PDF of the application.

The City has informed the Regatta Committee that on the day of the Regatta, City inspectors will be checking all vendors for appropriate licenses, permits and certifications, and will shut down noncomplying vendors.

Please be sure to allow enough time to receive your license! In case you do not get the license, bring a copy of your application and proof of payment with you to the venue.

Department of Public Health Licensing and Certifications for Food Vendors and Free Sample Distribution:


FOOD VENDORS:

The City additionally requires food vendors to possess a current and valid Food Safety Certification and a Food Service Eligibility Certificate, which must be obtained and displayed by food vendors. For your convenience, this information is published at the following website: http://www.phila.gov/Health/pdfs/Temporary_SpEvent.pdf

A minimum processing time of 30 days is required to obtain all permitting and licensing from the Department of Public Health.


FREE SAMPLE DISTRIBUTORS:

For information and applications, contact hosr.zeitlin@gmail.com.

Licensed Merchandise:

The Regatta has exclusive rights to the use of the registered service mark “Head of the Schuylkill Regatta." No vendor will be permitted to sell any items bearing the service mark “Head of the Schuylkill Regatta" or Thomas Eakins Head of the Schuylkill Regatta or any mark confusingly similar thereto, except with the prior written permission of the Regatta Committee. Permission to vend at the Regatta does not constitute permission to use the service mark.

Cancellation:

Evidenced by our expansion to a two-day regatta …by request from participants and vendors alike… the Head of the Schuylkill Regatta continues to grow and attract participants and spectators from the region and far beyond. Unfortunately, we cannot guarantee the volume of sales or attendance during the Regatta. The Head of the Schuylkill Regatta will not guarantee a refund of any fees, other than the vending fee, which is $100, upon cancellation of the Regatta due to circumstances beyond its control, including river conditions or acts of nature. If any Regatta events are completed, the Regatta will not refund any fees. Tent fees will be refunded only if the tent is not erected.

Security:

Because the Regatta has expanded to a two-day event, there will be some limited security in the vendor area over Saturday night. Vendors are advised that the Regatta cannot assume responsibility for vendor merchandise, equipment, personal effects or trailers left at the regatta site.  Last year several vendors left merchandise overnight on Saturday night with no problems.

Insurance:

All vendors and exhibitors must provide a certificate of insurance naming the Head of the Schuylkill
Regatta® as an additional insured.

Regatta Access:

As in the past, the City of Philadelphia and Fairmount Park will control ALL access to Kelly Drive from The Three Angels vending/festival area to Falls Bridge on Saturday and Sunday. Access to the Regatta venue will be from one access point ONLY at Falls Bridge. City Police at TWO checkpoints will check an access placard before access to the Regatta Festival area will be permitted. Vendors will receive access placards prior to the regatta.

IN ORDER TO ENSURE TIMELY DELIVERY OF ACCESS PLACARDS, ALL VENDORS MUST PROVIDE AN ADDRESS THAT CAN RECEIVE OVERNIGHT DELIVERY OF REQUIRED TRAFFIC DIRECTIONS AND ACCESS PLACARDS (NO P.O. BOXES). IF ANY VENDOR HAS NOT RECEIVED THE ACCESS PLACARD BY OCTOBER 23, 2013, PLEASE EMAIL HOSR.ZEITLIN@GMAIL.COM WITH AN OVERNIGHT ADDRESS (NO P.O. BOXES).

Vendor Set-up:

Vendor set-up will begin on Saturday morning, October 26, 2013 at 6 a.m. A vending supervisor will be present to supervise set-up and assure that vendors occupy their proper locations that will be marked. Vendors will be subject to all Fairmount Park rules and regulations, in addition to the rules imposed by the Regatta.

Other services available during registration include additional spaces, additional tables and chairs and advertising opportunities. Electricity will be furnished to each space free of charge.

Contact:

Any questions should be directed to: hosr.zeitlin@gmail.com