VENDING DETAILS

VENDING OVERVIEW

Please see the Vending Overview page to learn about marketing opportunities at the Regatta and explore details about our demographics.

FESTIVAL AREA

VENDORS

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OFFICIAL FOOD VENDOR

Rubini Jewelers Rubini Jewelers

Vending Details

Regatta Dates: Saturday, October 29, 2010 & Sunday, October 30, 2011

Register Here

Deadline to Pay Vendor Fee: October 8, 2011…reserve early!

Marketing opportunities at the two-day Regatta Festival!

The Venue:

The Regatta Festival is located at The Three Angels Statues (identified as Angels dock on all maps) adjoining the official launching area for out-of-town boats, and approximately 1-mile north of historic Boathouse Row. The festival site features the popular results board, vendors, artists, boat builders, food and beverage, entertainment and frequent awards ceremonies. One main vending/exhibition tent allows our marketing partners access to a critical mass of regatta competitors and spectators…and guaranteed activity from beginning to end.

The Schedule:

The event schedule for The Three Angels Regatta Festival is as follows:

Move In/Out:

Move in for vendors/exhibitors: Saturday, October 29, 6:00am
Move out for vendors/exhibitors: Sunday, October 30, 4:30pm

Vendors and Exhibitor Instructions and Registration:

The Thomas Eakins Head of the Schuylkill Regatta ® (the Regatta) holds an exclusive permit for the exhibition and sale of all merchandise during the two-day regatta in the area bounded by Sedgely Boathouse/Boathouse Row on the south to the East Park Canoe House on the north. Individuals and organizations wishing to exhibit or sell items on either day of the Regatta in this area must pay all appropriate fees as itemized on the reservation form, no later than October 8, 2011.

Food Vendors must contact The Regatta vendor committee directly Vendors@hosrregatta.org.

Vendor Services & Fees:

Vending/Exhibition Fee: There is one main vending/festival tent in the Regatta Festival area. (See map.) All vendors must locate within the Regatta supplied vending tent, except boatbuilders who may erect their own tent within the designated boatbuilding vending zones.

All vendors must pay the appropriate Vending Fee as listed on the reservation form.

Tents & Space Rental in the Three Angels Vending/Festival Area:

There will be one main vending/festival tent where all Regatta vending, results, information, entertainment, awards ceremonies will take place. Vending/booth spaces are rented in multiples of 100 square feet (10' x 10'), and come equipped with one table, two chairs and electrical hookup. Vending/booth rental fees are in addition to the Vending Fee. Only boatbuilders are permitted to bring and erect their own tents.

Returning 2010 vendors will have first choice of spaces and all other vending locations will be assigned on a first come, first served basis at the time of registration … so reserve your space early and please list your first, second and third choices of location!

No Second Vending Location in 2011 (except Official Merchandise)

Damage Deposit:

For 2011, no damage deposit will be required. If damage occurs due to vendor activity, the damage deposit will be reinstated for 2012.

Parking:

We will mark off a limited number of spaces near the Three Angels Statues Tent for vendors. These will be awarded on a first come, first served basis at the time of registration. Unless the ground is too soft to allow it, all vendors may unload in the festival area, and trailers may remain on site but not blocking any tent entrances. All vehicles must be removed from the festival area and parked on Kelly Drive (if reserved), Fountain Green Drive, or other location. For those without reserved parking, free shuttle buses will be available to return you to the festival area.

Other services available during registration include additional spaces, additional tables and chairs and advertising opportunities. Electricity will be furnished to each space free of charge.

Vendor and Exhibition Terms, Conditions and Instructions:

These regulations have been imposed on the Regatta by the City of Philadelphia, and the Organizing Committee regrets any convenience.

Permits and Licenses:

Vendors are responsible for obtaining all appropriate license, permits and certifications from the City of Philadelphia. The City has informed the Regatta Committee that on the day of the Regatta, City inspectors will be checking all vendors for appropriate licenses, permits and certifications, and will shut down noncomplying vendors.

Please be sure to allow enough time to receive your license!

City of Philadelphia Business Privilege License:

Vendors who do not have a permanent City of Philadelphia Business Privilege License must obtain a Temporary Business Privilege License. This applies to all vendors or exhibitors who will be selling or taking orders for services or merchandise during the Regatta. For your convenience you can contact Maureen Blaney, City of Philadelphia, Licenses & Inspections (Business Compliance Unit) at: Maureen.Blaney@phila.gov (Telephone: 215-685-3700)

Department of Public Health Licensing and Certifications:

The City additionally requires food vendors to possess a current and valid Food Safety Certification and a Food Service Eligibility Certificate, which must be obtained and displayed by food vendors. For your convenience, this information is published at the following website: http://www.phila.gov/Health/pdfs/Temporary_SpEvent.pdf

A minimum processing time of 30 days is required to obtain all permitting and licensing from the Department of Public Health.

Licensed Merchandise:

The Regatta has exclusive rights to the use of the registered service mark "Thomas Eakins Head of the Schuylkill Regatta." No vendor will be permitted to sell any items bearing the service mark "Thomas Eakins Head of the Schuylkill Regatta" or any mark confusingly similar thereto, except with the prior written permission of the Regatta Committee. Permission to vend at the Regatta does not constitute permission to use the service mark.

Cancellation:

Evidenced by our expansion to a two-day regatta …by request from participants and vendors alike… the Head of the Schuylkill Regatta continues to grow and attract participants and spectators from the region and far beyond. Unfortunately, we cannot guarantee the volume of sales or attendance during the Regatta. The Head of the Schuylkill Regatta will not guarantee a refund of any fees, other than the vending fee, upon cancellation of the Regatta due to circumstances beyond its control, including river conditions or acts of nature. If any Regatta events are completed, the Regatta will not refund any fees. Tent fees will be refunded only if the tent is not erected.

Security:

Because the Regatta has expanded to a two-day event, there will be some very limited security in the vendor area over Saturday night. Vendors are advised that the Regatta cannot assume responsibility for vendor merchandise, equipment, personal effects or trailers left at the regatta site.

Insurance:

All vendors and exhibitors must provide a certificate of insurance naming Thomas Eakins Head of the Schuylkill Regatta ® as an additional insured.

Regatta Access:

As in the past, the City of Philadelphia and Fairmount Park will control ALL access to Kelly Drive from The Three Angels vending/festival area to Falls Bridge on Saturday and Sunday. Access to the Regatta venue will be from one access point ONLY at Falls Bridge. City Police at TWO checkpoints will check an access placard before access to the Regatta Festival area will be permitted. Vendors will receive access placards prior to the regatta.

IN ORDER TO ENSURE TIMELY DELIVERY OF ACCESS PLACARDS, ALL VENDORS MUST PROVIDE AN ADDRESS THAT CAN RECEIVE OVERNIGHT DELIVERY OF REQUIRED TRAFFIC DIRECTIONS AND ACCESS PLACARDS (NO P.O. BOXES). IF ANY VENDOR HAS NOT RECEIVED THE ACCESS PLACARD BY OCTOBER 25, 2011, PLEASE EMAIL HOSR.HOBERG@EARTHLINK.NET OR HOSR.ZEITLIN@GMAIL.COM WITH AN OVERNIGHT ADDRESS (NO P.O. BOXES).

Vendor Set-up:

Vendor set-up will begin on Saturday morning, October 29, 2011 at 6 a.m. A vending supervisor will be present to supervise set-up and assure that vendors occupy their proper locations that will be marked. Vendors will be subject to all Fairmount Park rules and regulations, in addition to the rules imposed by the Regatta.

Contact:

Any questions should be directed to: hosr.zeitlin@gmail.com, hosr.mcdevitt@gmail.com or hosr.hoberg@earthlink.net